Boost Efficiency and Collaboration with Osano’s Integrated Assessment Tools

Imagine this: You’re knee-deep in a privacy impact assessment, trying to identify the most knowledgeable person in your organization to answer a series of complex questions about a particular data store and the purpose for processing personal information within that system. You send out emails, make phone calls, and chase down colleagues—only to find out that the person you need is on vacation or has moved to a different department. Once you finally track down the right person, you then have to manually replicate information from your data map into your assessment, ensuring all of the data matches perfectly. It’s time-consuming, frustrating, and prone to errors.  

This scenario is all too familiar for many privacy professionals. Performing privacy impact assessments (PIAs) and maintaining an up-to-date record of processing activities (RoPAs) simultaneously can be migraine-inducing, but with Osano’s integrated assessment and data mapping modules, these headaches become a thing of the past.  

Automatic Data Sync: Save Time and Ensure Accuracy 

Osano updates the data in your data map and assessments, so they're never out of sync with one another. Here’s how it works: If you fill out information on the data map, it automatically populates the corresponding fields on the assessment. Conversely, if you enter information on the assessment, it updates the data map. 

Why is this so beneficial?  

For starters, it eliminates redundant data entry. Any privacy pro will tell you that the repetition of questions between a RoPA, PIA, data protection impact assessment (DPIA), transfer impact assessment (TIA), and other assessment types is a major frustration. With this solution, you’re not wasting time inputting the same information twice. This not only saves time but also ensures consistency and accuracy across your privacy program. No more discrepancies between different parts of your system—everything is synced perfectly. 

Boost Efficiency and Accountability: Delegate Tasks and Foster Team Collaboration in Assessments 

Ensure the Right Person Handles Each Task with Smart Assignments  

One of the standout features of Osano Assessments is the automatic assignment of assessments to the owners of the systems in your data map.  

Instead of chasing down who’s responsible for a data store or who has the most information about its use in your organization, Osano simplifies the process. When it’s time to perform any kind of assessment involving that data, Osano handles the assignment process for you. When you select a data store for your assessment, Osano automatically assigns tasks to its designated owners using the information already populated in the data map.  

This automatic assignment isn’t just about convenience; it’s about efficiency and accountability. By ensuring the right person is responsible from the get-go, you’re cutting down on administrative tasks and making sure there’s clear ownership. This leads to faster, more accurate assessments and a smoother workflow overall. 

Delegate and Conquer Complex Assessments with Enhanced Collaboration Features 

Collaboration is key in any privacy program, and Osano Assessments shines here too. Once an assessment is assigned to a data store owner, they can delegate specific questions within the assessment to other team members or even external experts. This feature is a game-changer for several reasons. 

Firstly, it means the most knowledgeable person is answering each question. If a particular question falls outside the data store owner's expertise, they can easily assign it to someone who has the right knowledge. This leads to higher-quality, more accurate responses. 

Secondly, it fosters collaboration. Instead of one person shouldering the entire burden of an assessment, it becomes a team effort. This not only makes the process more manageable but also brings in diverse perspectives, improving the overall quality of your assessments. 

Engage Experts for High-Quality Assessments and Improved Privacy Program Participation  

Looping in the data store owner goes beyond efficiency and accountability. Involving the data store owner and other experts in the assessment process is a key advantage of the interoperability between Osano’s assessment and data mapping modules. When the most knowledgeable individuals contribute, the quality and reliability of responses improve significantly.  

Contending with complex data privacy regulations and technical data storage specifications require expertise. By ensuring the right people provide input, you enhance the credibility of your assessments, building a robust privacy program that withstands scrutiny. 

Collaborating with knowledgeable team members strengthens assessments and bolsters your privacy program. Involving non-compliance employees in the assessment process increases their understanding of privacy's impact on their roles.  

Automatically assigning assessments and involving others as needed helps employees see real-world applications of privacy policies. This engagement promotes better communication across departments, more conscientious data handling, and identification of potential compliance risks. Ultimately, it leads to stronger compliance and better data protection practices within the organization. 

So What Does This All Mean for You? 

By leveraging the integrations among Osano’s data mapping and assessment modules, Osano provides a more efficient, effective, and collaborative approach to managing your privacy program. If you’re looking to enhance your data privacy strategy, exploring these features in Osano’s platform is a great place to start. 

Ready to see it in action? Request a demo of Osano’s integrated modules today, and take the first step towards a more streamlined privacy management process. For more updates and tips on managing your privacy program, check out our latest articles or learn more about how Osano Assessments can help. Happy assessing!